If you know me personally, you’ll know that I am a very productive, efficient and organised person. If I had a penny for each time someone said to me: “I don’t know where you find the time to do everything you do.”
Being productive means being organised
Well, I am going to let you in on a secret. I follow a very easy formula. And if you follow it, you’ll be productive too:
- Write a list. You are far more likely to do things when they’re on a list
- Number your list. It makes it easier to cross-reference things later when you list gets longer
- Keep the list tidy. It is much easier to work off a list that the easy to read – especially if you expect anyone else to use the list too.
- Be disciplined. Get into the habit of writing things onto your list as soon as you think of it.
- Be consistent. If you write your list in the same way each time, it becomes easier to read and follow it.
- Use colours. It is generally much easier to see where you area if you use colours and a consistent key.
- Use a contrasting colour, like red, to tick things off.
- Put a coloured dot against items on your list that are urgent. It makes them stand out more.
- put each item in a separate category, e.g.: work, school, kids, building,
- put the name of the person responsible for getting that item done against it on the right hand side of the page.
- you could colour code these too, if that will make it visibly easier
- If you use different colours it stops your list from looking messy, and it also won’t matter if your colours all run into each other.
- Mark your list up with “NB” or “URGENT” or add a date for you to follow up, as that will stand out if in a different colour.
What about using technology or Apps?
Hybrid between manual list and Apps
- manage to the full list on paper, including all the notes etc; but
- use the App to transfer the list of things for the day when I am out an about: shopping, post office, ring someone at a certain time, etc.. That way I have all the information on my phone with me, and I don’t have to lug around a big book.
- also use the app to add anything when I am out an about, which I will otherwise forget.